Where’s My Desk? More Companies Moving to Hot-Desking

January 10th, 2017

An increasing number of companies across the globe have initiated the “hot-desking” practice, where there are no assigned desks.

Employees – those who come to the office daily, as well as those who telecommute or work off site part of the time – simply occupy a desk they find available when they need one. It sounds unusual to stalwarts who are accustomed to personalizing their work space with family photos and puppy calendars, but there are practical reasons why the hot-desking trend is gaining momentum.

Reason #1 – Flexibility

The most obvious benefit of hot-desking is flexibility for the mobile workforce and the resulting benefits to employers. Consider the facts: GlobalWorkplaceAnalytics.com reports that Fortune 1000 companies globally are changing traditional workspace after finding that employees are not at their assigned desks more than half the time. One of those changes is doing away with assigned desks in part or altogether to allow employees to sit in different areas of the office as desks are available. The bonus? Getting to know colleagues from different departments – something that can inspire creativity and collaboration. Hot desks are also not cluttered, which helps employees to be less distracted and more productive.

Reason #2 – Cost-savings

In a recent office survey conducted by Senion, more than 37% of respondents reported that up to 50% of the desks in their buildings are unoccupied on any given day. With an average of 151 square feet of office space per employee at an average of $39 per square foot per year, companies with up to 5,000 employees with that many desks unfilled are overpaying upwards of $14.72 million each year for  unoccupied space. With hot-desking, better real estate decisions can be made because companies don’t have to anticipate workspace needs based on permanent desk assignments.

Reason #3 – Efficiency

The Senion survey also discovered 4 in 10 office workers spend up to an hour every week searching for available desks. The good news is, when employees were asked if they would be willing to use a location-based app to make hot-desking less time consuming, nearly half said they would; about 60% of those respondents also said they would install a location-based app on their personal mobile devices to help them save time. Why should more companies look to hot-desking and location-based technology? Global tech leader Ericsson has found location-based technology, connected to their corporate app, pays for itself in productivity savings alone, saving employees time they might otherwise waste searching for places to work.


Interested in learning more? You find this and much more in our Workplace Survey report