5 Reasons You Might Want to Reconsider Meeting Room Displays

September 13th, 2018

There’s a better way to manage meeting rooms and simplify room booking for employees.

More and more companies are realizing that the inefficient use of meeting rooms can cost millions of dollars each year, not to mention the frustration and lost productivity of employees who simply want to get their job done. Putting a meeting room display outside each meeting room might seem like a sensible thing to do, but there are better ways to manage the rooms, and make the day easier for employees. With a location-responsive virtual assistant, you can do more with less.

If you’re looking to improve space utilization and make life easier for your employees, here are 5 important differences between room displays and virtual assistants for the office.


1. The display is in your pocket

Even with meeting room displays, employees still have to go to a specific location and interact with the display.

With a virtual assistant, the meeting room display is in your pocket. Since it is location-responsive, it’ll show you the nearest available rooms depending on where you are.

2. Less infrastructure

Keeping infrastructure at a minimum is key when managing large corporate real estate. A two-thousand employee office would need to install and maintain around 300 displays. Scaling up requires significant installation procedures, including cabling and maintenance – which means more time and more money.

With a virtual assistant, 95% of the infrastructure is already in place: smartphones. Why buy and manage additional infrastructure when you already have it?

3. No more walking around

Finding an available meeting room can be a real pain. Especially when you’re in a hurry. Even with meeting room displays, employees still have to do the walk-around to physically look at the displays. How many minutes are you willing to look for a room before you give up?

Having a virtual assistant like Senion at Work, is like having X-ray eyes. Instead of walking around, employees can find a nearby available room and reserve it from their smartphone in seconds, literally. No more walking around.

4. There’s a lot more than meeting rooms

Let’s face it. Offices are more than just meeting rooms. In fact, most work and collaboration takes place outside the meeting rooms. Meeting room displays might promise to improve the meeting rooms – but what about the rest of the office?

A virtual assistant like Senion at Work not only solves the meeting room problems, but also includes services that simplify the day at work like finding available desk space, or easily meeting up with colleagues in a free seating office building. The meeting rooms don’t exist in a vacuum, so no need to treat them that way.

5. Addressing the root problem


Few available meeting rooms are often the result of a deeper problem. Low-availability, no-shows, and recurring zombie meetings are symptoms of a problem that turn into roadblocks for an efficient use of the real estate.

A smart virtual assistant can actively tackle the root problem by nudging employees to do the right thing. Don’t treat the symptoms, solve the cause.

Looking to improve the utilization of your real estate? In our latest whitepaper we take an in-depth look at some of the drivers of low utilization and what can be done to improve.