Hybrid Office: The Future of Work

December, 2021

Although many say that it’s easier than expected to work from home, there are still things that are hard to replicate in an entirely remote environment.

That’s where the “hybrid office” comes in. In a hybrid office model, workers split their time between home and the office. We believe this is the future of work.

In a recent study, 81 percent of people said they miss the change in environment that working in an office enables – or as one respondent put it, “It’s pretty difficult to keep a boundary between work and home, when you work in your home.”

In the same vein, a whopping 91% said they miss the daily interaction with their colleagues. Comparable positive sentiments were evident for pretty much any question that related to the social aspects of work. When probed on the more physical features of the office; services and equipment, conference rooms and cafeteria people weren’t as sentimental.

As an example of this duality, only 22% yearn for the coffee at work but 70% said they miss grabbing a coffee with colleagues. People miss the social aspect of the office. In-person collaboration can drive creativity and innovation, plus it makes work more fun.

As of this moment, thousands of companies are scrambling to find ways to allow employees back into the office safely. It’s no secret that the future of work is going to be complex. Companies are asking themselves:

How…

  • Do will we best utilize the space we have, and track analytics to improve over time?
  • Will we improve employee experience and boost retention?

What…

  • Is the best method to coordinate in-office attendance between teams?

Can…

  • We cut real estate costs with a hybrid work model?
  • We ensure our employees return to the office safely and efficiently

Hybrid office solutions, like Senion at Work, can help enable a safe and smooth return to the office with tools for:

  • Attendance planning
  • Room/desk booking and cancellation
  • Indoor wayfinding
  • Smart meetup with colleagues
  • Utilization rates & analytics

Building utilization and data generation

Collecting and analyzing building utilization data provides answers to important questions, such as: How many people are on-site? Where in the office is the most time spent? How many have visited certain rooms or zones? Where are people situated at this moment?

This information can be used by the leadership to understand how the office is actually used, and to present the information to the employees on site. Equipped with clear and up-to-date utilization data, employees can make informed decisions, for example when to visit the cafeteria or what part of the building is less crowded.

Meeting room utilization data can enable send push notifications to employees, so they can better understand which meeting rooms have been used the least. Conversely, we can warn employees if they are trying to book a room that has been heavily used that day.

utilization-measurement-back-to-work

How it works

  • Virtual zones are defined for rooms or areas in the office. A virtual zone is hardware independent, can be large or small and is not restricted by objects, walls, or hardware.
  • Senion at Work registers entry/exit time events of each zone.
  • The data is anonymized to protect user privacy.

Tailored communication

Senion at Work allows companies to communicate the correct information with the employees on-site, at the right time and place. Reminders are based on the user’s contextualized location. For example, as a person is exiting a meeting room, Senion at Work can send a reminder to the employee to wash their hands. Information can be tailored and sent to the employees at the time they arrive to work. The employee communication channel that Senion at Work provides isn’t a one-way street – it can also be used to collect feedback from the employees who are returning to the office. Understanding what works, and what doesn’t, will be valuable for companies all over the world.

tailored-communication-get-back-to-work

How it works

  • Senion at Work sends actionable or non-actionable push notifications to the user depending on time, location and interactions.

* * *

With these capabilities, and more, hybrid office tools like Senion at Work can help companies increase productivity, improve employee experience and contain real estate costs.

Increase productivity

  • Facilitate collaboration with location, and avoid spending time looking for a colleague or a conference room
  • Reduce time wasted on searching for rooms and colleagues
  • Reduce time to market
  • Increase customer satisfaction

Improve employee experience

  • Attract and retain top talent by reducing friction to make every day at the office a little simpler
  • Increase employee satisfaction
  • Increase level of employee engagement
  • Increase staff retention

Contain real estate costs

  • Under-utilized office space means paying for something you don’t use.
  • Reduce square foot per employee
  • Increase space utilization
  • Reduce accommodation cost per employee

Getting back to the office safely will require a mix of new protocols and tools to help smooth the transition– from enhanced cleaning and hygiene, better dissemination of information, smarter metrics and measurement, and of course hybrid office tools like Senion at Work. These will all have to work in tandem to reach the common goal; guaranteeing a safe return to the creative, inspiring and dynamic environment we call the office.


Looking to improve the utilization of your real estate? In our latest whitepaper we take an in-depth look at some of the drivers of low utilization and what can be done to improve.